The Strategic Partnerships Assistant provides administrative support for the Strategic Partnerships department’s education and community partnership programs, recording data for all departmental reporting, coordinating the LO’s Friday Field Trip program, and assisting with the implementation of Once Upon an Orchestra programs.  

 

Main Areas of Ownership 

• Department payroll and reporting
• Coordinate Friday Field Trip program (reserving tickets and buses)
• Support as needed for Once Upon and Friday Field Trips programs
• Support department as needed based on ongoing projects throughout the season, e.g.,. In Harmony Tour, community partnerships, Creators Corps, etc.

Duties and Responsibilities:

Departmental Support

• Coordinate musician payroll for all education services
• Track departmental outcomes and serve as main contact for the development department for grant reporting

School Programs (Friday Field Trips)

• Support the administrative needs for Friday Field Trips program and attend all five concerts
• Coordinate with bus company and Kentucky Performing Arts for school visits to 5 Friday concerts
•  Serve as main liaison for schools participating in the program

Family Programming

• Assist with the supplies and activities for Once Upon an Orchestra, including helping to produce the events as needed. (Approximately 8-10 events per season)
• Support activities for full orchestra family concerts as needed. (Approximately 1 event per season).

 

Other duties as assigned by the Director of Strategic Partnerships.

Skills Required:

• BA or BS degree
• Program or project management experience or executive assistant experience.
• Excellent organizational, communication, writing, and time management skills.
• Must be extremely detail-oriented with a keen eye for accuracy, proofing, spelling, and errors. 
• Excellent grammar and writing ability.
• Competence with Microsoft Office.
• Ability to prioritize projects according to deadlines to complete tasks within appropriate timelines, with flexibility to adjust as deadlines and information changes.
• Excellent communication and interpersonal skills within a team setting.
• Ability to work independently and collaboratively.
• Background/experience in education and/or musical/performing arts a plus.

 

To Apply:

Please send a cover letter along with your resume to:
Sarah Lempke O'Hare, Director of Strategic Partnerships
sohare@louisvilleorchestra.org

 

Strategic Partnerships Assistant Description

The Executive Assistant & Office Administrator provides essential support to the Executive Director and plays a key role in ensuring the smooth operation of the organization. This position manages the Executive Director’s schedule, communications, and projects, serves as a primary liaison to the Board of Directors and donors, and oversees core office operations. The role requires exceptional organizational skills, professionalism, and the ability to thrive in a fast-paced arts environment.

Key Responsibilities:

Executive Support

• Manage the Executive Director’s schedule, meetings, travel, and expense reporting.
• Draft and review correspondence, prepare briefing materials, and organize documents for meetings.
• Serve as the primary point of contact for internal and external communications on behalf of the Executive Director.
• Build and maintain strong relationships across the organization and with external partners.
• Lead or support special projects as assigned.

Board Relations

• Coordinate Board and committee meetings, including agendas, materials, logistics, and minutes.
• Maintain discretion and professionalism in all interactions with Board members.
• Support Board communications and engagement initiatives.

Development Support

• Partner with the Development team to advance donor relationships.
• Draft correspondence and coordinate donor communications on behalf of the Executive Director.
• Assist with events hosted by the Executive Director.

Office Administration

• Manage office operations, including supply orders, key and fob access for staff, vendor coordination, mail, and meeting logistics.
• Oversee office systems such as copiers and shared resources.
• Support a positive, efficient, and well-functioning work environment for staff.

To Apply

Please send a cover letter (including salary requirements) and resume to:
Nathaniel Koch, Interim Executive Director
nkoch@louisvilleorchestra.org

 

Executive Assistant Description

The Manager of Institutional Giving plays a pivotal role in advancing the mission of the organization by securing vital support from foundations, corporations, and government partners. This position is both strategic and creative, blending relationship-building with persuasive storytelling to connect funders with the impact of our work. The Manager leads efforts to identify, cultivate, and steward institutional partners; craft compelling grant proposals and sponsorship opportunities; and ensure timely, accurate reporting. Beyond grant writing, this role champions the organization’s vision through clear, effective communication and outreach strategies that strengthen our reputation, expand our network, and drive annual and special project fundraising campaigns.

Principal Duties & Responsibilities

• Cultivate Partnerships: Build and sustain strong relationships with foundation officers, corporate partners, and government agencies to grow institutional support for the Orchestra.
• Tell the Story: Develop clear, compelling sponsorship and grant proposals, reports, and stewardship materials that showcase the Orchestra’s mission, achievements, and community impact—including major initiatives such as the In Harmony Tour and the Endowment Campaign.
• Collaborate Across Teams: Gather program information from colleagues, ensure alignment in messaging, and help design creative donor benefits that connect funders to our work.
• Drive Innovation: Conduct prospect research, analyze trends in institutional philanthropy, identify and research new foundation and corporate partnership opportunities, and leverage insights to expand funding and partnerships.
• Provide Strategic Insight: Partner with the Development Team to shape and guide institutional giving strategies, offering counsel on prospect cultivation, proposal approaches, and corporate/foundation engagement to strengthen overall fundraising results.
• Engage in the Community: Represent the Orchestra at concerts, donor events, and statewide In Harmony Tour receptions (with potential travel up to five weeks per year), deepening connections with current and prospective supporters.
• Advance Corporate Engagement: Assist with the creation and development of the Louisville Orchestra Corporate Council to attract, steward, and retain business partners through unique events and recognition opportunities.
• Support Development Operations: Review marketing and donor communications for accuracy and impact, ensure timely submission of proposals/reports, and provide general support to the Development Team as needed.

To Apply:

Send a cover letter, resume, writing sample, salary requirements, and three professional references to junderwood@louisvilleorchestra.org. Candidates selected for further consideration will be contacted with further instructions. References will not be contacted until the final round of interviews. No phone calls, please.

Manager of Institutional Giving Description